About We are hiring for an Office Manager!

This position is responsible for the administration of the daily operations of the organization and serves as a direct support staff to the Executive Director.

This position further coordinates the recruitment and training of volunteers and coordinates all volunteer opportunities.

Clerical/Administrative: As the “first impression” of the organization, you will provide a positive experience to all visitors and inquiries. You will also promote a high-performance workplace culture that emphasizes empowerment, quality, productivity, detail, and commitment to the team values.
• Answer the phones, take messages, schedule appointments
• Maintain all volunteer, donor, fundraising and client databases
• Maintain and organize the filing system
• Employee onboarding, orientation, and training
• Maintain staffing records and HR related documentation in an organized, accessible manner
• Assist in preparation of monthly board reports
• Create weekly receivables/payables reports and submit to the accountant
• Check the mail and distribute appropriately
• Weekly deposits of all receivables and provides timely tax receipts to donors
• Assist with mail merges and mass mailings as needed
• Submit all invoices for approval and enter online payments weekly
• Maintain office equipment and purchase/order supplies as needed within established budget
• Pull financial reports monthly and as needed for grants/projects
• Preparation of all HFHI quarterly and annual reports
• Coordinate with Homeowner Services Specialist to gather required documentation to determine
qualification as potential HFHEB homebuyers with Homeowner Services Specialist to prepare all
required loan documents and disclosures
• Manage the mortgage portfolio, working with homeowners regarding delinquent payments or any
issues or needs that arise
• Prepare reporting and/or dashboards on mortgage performance as requested by the Executive Director
including annual escrow analysis for HFHEB serviced loans
Volunteer Coordination:
Additional Responsibilities:
• This position may be assigned special projects from time to time by the Executive Director Last Revised: July 9, 2020
• Coordinate and schedule all volunteer builds with businesses, churches, and individuals
• Ensure volunteers have completed all screening tools and submitted waivers prior to the build day
• Manage the application and recruitment of AmeriCorps volunteers
• Assist with all HFHEB events

QUALIFICATIONS:
• AA or BA/BS required with at least 3 years of prior office management experience preferred
• Strong communication skills, both oral and written
• Thorough working knowledge of Microsoft Office Suite Products
• Detail oriented with strong organizational skills
• Experience with database management or equivalent software application experience
• Ability to maintain confidentiality of proprietary information, documents, homeowner information and
conversations
• Must pass a background check
The statement herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Application Process

To apply send your resume and cover letter to [email protected] !