About Executive Administrative Assistant (Volunteer/Remote Position)

The Executive Administrative Assistant will provide administrative and staff support to the The CEO, COO, Executive Board, and general organizational operations. Working under the direct supervision of this position provides all necessary organizational support and is responsible for a variety of other tasks.

DUTIES AND RESPONSIBILITIES:
-Assist with the completion of filings for the organization.
-Provide assistance as needed with research for executive staff, products and services, and product development.
-Greet and direct main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Coordinate scheduling of conference calls, travel, and meetings.
-Assist with review of administrative procedures and development of systems to assure compliance by all staff. Act as staff liaison.
-Assist with research and cost comparisons for vendors to maintain cost effectiveness and quality, including technology and computer support.
-Maintain master calendar of in-house meetings.
-General office duties such as email correspondence, filing, faxing, etc.
-Booking travel and hotel arrangements as needed.
-Coordinate materials for meetings and training sessions and other activities of the organization.
-Maintain and update contact database as needed.
-Assist in preparation of materials for the Executive Board and Advisory Board(s).
-Lead person in providing support of mailings or coordinating bulk mailing/emailing processes.
-Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics).
-Assist in the updating of the organization's website.
-Responding to staff requests for administrative support as needed.
-Perform other duties and responsibilities as requested with team spirit and dedication.

Time commitment varies from week to week, depending on the organization's activities that particular week, however ten hours a week would be the average expected.

QUALIFICATIONS:
-Minimum one year office administrative support experience is preferred.
-Some college preferred.
-Excellent organizational and interpersonal skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
-Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel.

Application Process

Please remit a CV and cover letter for consideration for this opportunity to [email protected].